What are Accounting, Auditing, and Bookkeeping Clerks?
Accounting, Auditing, and Bookkeeping Clerks are financial record keepers who compute, classify, and record numerical data to compile and maintain complete and accurate financial records for an organization. They handle a range of tasks from accounts payable and receivable to payroll and general ledger maintenance, serving as a critical support function for accountants and managers.
Typical Education
While a high school diploma is often the minimum requirement, most employers prefer candidates with some postsecondary education in accounting, bookkeeping, or a related field.
Salary Range in the United States
The typical median annual salary for Bookkeeping, Accounting, and Auditing Clerks was $49,210 in May 2024.
Source: Bureau of Labor Statistics, Occupational Outlook Handbook
Day in the Life
How to Become an Accounting, Auditing, or Bookkeeping Clerk
To pursue this career, start by obtaining a high school diploma and consider an Associate's degree or vocational certificate in accounting or bookkeeping for a competitive edge. Gain proficiency in accounting software (like QuickBooks or SAP), develop strong data entry and spreadsheet skills, and seek entry-level experience through internships or a general clerical position with financial duties. Continuous learning about tax laws and new financial software is key to advancing in this field.
Essential Skills
- Attention to Detail: Meticulousness is essential for accurately recording, classifying, and verifying financial data.
- Numerical and Math Skills: Competency in basic arithmetic and using calculators/10-key machines for quick and error-free computations.
- Computer Proficiency: Strong command of spreadsheet software (e.g., Excel) and specialized accounting software is required.
- Organizational Skills: The ability to maintain systematic and organized financial files, both digital and physical, for easy retrieval and auditing.
- Integrity and Trustworthiness: Handling sensitive financial information requires a high degree of ethical conduct and reliability.
Key Responsibilities
- Process Financial Transactions: Accurately record and classify incoming payments (accounts receivable) and outgoing payments (accounts payable).
- Maintain Financial Records: Systematically file, scan, and organize invoices, receipts, and other financial documents to ensure compliance and traceability.
- Perform Payroll Duties: Calculate wages, process employee paychecks, track deductions, and maintain associated payroll records.
- Reconcile Accounts: Compare bank statements and company records to ensure balances match, identifying and correcting any discrepancies.
- Prepare Financial Reports: Compile routine summaries of financial data, such as income and expense reports, for management review.
Five Common Interview Questions
- "Walk me through your process for reconciling a bank statement."
- Purpose: Assesses your technical knowledge of a core task and your systematic approach to problem-solving.
- "Describe a time you found an error in a financial record. How did you correct it?"
- Purpose: Measures your attention to detail, investigative skills, and ethical commitment to accuracy.
- "Which accounting software are you most proficient in, and what is your favorite function?"
- Purpose: Gauges your practical software skills and your familiarity with tools essential to the job.
- "How do you prioritize your daily tasks, especially during a busy period like month-end close?"
- Purpose: Evaluates your organizational skills, time management, and ability to handle work pressure.
- "Why are you interested in a career as an Accounting/Bookkeeping Clerk, and what are your long-term goals?"
- Purpose: Understands your motivation and assesses whether the role aligns with your career path and stability.
Questions?
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